Room Planning

Zoom Room AV Guide

Choose Zoom Room cameras, microphones, speakers, displays and control hardware for huddle rooms, meeting rooms and boardrooms.

Zoom Rooms need more than a camera: the display, microphone coverage, loudspeaker placement, and control flow determine the meeting experience.

Audico guideSpecialist planning

Buying journey

Guided discovery, not a generic product grid.

Each step helps customers ask better questions and understand when Audico expertise matters.

Journey

Match the camera to the seating layout

Camera choice should follow the seating layout and the farthest participant, not simply megapixel count. A huddle room can use a wide-angle video bar because everyone sits close to the screen. A deeper meeting room benefits from optical zoom, intelligent framing or a PTZ camera that keeps faces clear without turning the table into a tiny strip. Side seating and U-shaped tables may require wider coverage or multiple camera views. Audico should check camera height, sightline over displays and whether the room needs presenter tracking.

Journey

Prioritise speech pickup

Speech pickup determines whether Zoom meetings feel professional. Table microphones are simple and visible, but ceiling or beamforming systems can perform better in formal rooms where clean tables matter. Echo cancellation, loudspeaker placement and microphone position must be considered together, because the system has to hear people while suppressing far-end audio. HVAC noise, hard glass walls and reflective boardroom tables can reduce clarity. Audico should specify microphones around coverage patterns and test the room with real speech from every seat.

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Journey

Select displays for readability

The display needs to make remote faces, shared documents and room controls readable from the farthest seat. A small screen may look tidy on the wall but fail the moment someone shares a spreadsheet or detailed presentation. Larger rooms may need dual displays so participants and content remain visible at the same time, or projection where scale is required. Mounting height, glare, camera position and cable paths all affect usability. Display sizing should be tested with real meeting content, not only a blank desktop.

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Journey

Decide between appliance and BYOD operation

Dedicated Zoom Rooms launch quickly, support one-touch join and reduce user support because the hardware and account stay in the room. BYOD spaces are more flexible for visiting users or mixed platforms, but they depend on clear cabling, reliable USB routing, display switching and user discipline. Hybrid spaces can work if the connection flow is obvious and labelled. Audico should decide whether the room’s value is consistency, flexibility or both, then design the control and cable strategy around that decision.

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